Human Resources Assistant

Opening Date: June 10, 2022
Closing Date: June 24, 2022
Job Title: Human Resources Assistant
Salary/Wage: $20.71
Tribal Level: TL 17
Location: Siletz, OR
Classification: Full-time, Non-exempt, Limited Duration
Job Posting Number: 202242

Introduction

This position is responsible for a variety of tasks related to administrative support services for the Human Resource Department, including establishment and upkeep of all administrative procedures in the Human Resource Department, operation of computerized HR data systems, and coordination of job vacancies and the employment process.  This position also provides administrative support for the Human Resources Manager.  Maintaining confidentiality on all HR matters concerning employees and employment is required.

Requirements

Associates Degree in Human Resources or related field and one year experience in Human Resources or as administrative assistant,  -OR- an equivalent combination of experience and education. Knowledge of: Employment laws. Office equipment.  Experience must include database management, word-processing, spreadsheets, record keeping skills. Ability to: Relate well, with courtesy to others, and effectively communicate, both verbally and in writing. Must be able to type 45 words per minute. Other: Must adhere to the confidentiality of information and individuals as described in the CTSI Personnel, Operations Manual, and other applicable federal laws and regulations. Must have a valid Oregon driver’s license and be eligible to drive a GSA vehicle.

Duties

Conducts reference, employment, DMV and criminal history background checks as required. Assembles employee information packet, e.g. orientation. Ensure completion of necessary forms in an accurate manner. Prepares recruitment announcements and places them in appropriate publications. Maintains job announcements, advertising and descriptions records on computer files. Process written correspondences with applicants about positions, process, and hiring decisions. Facilitates all aspects of interviews including scheduling, preparing applicant packets, and committee. Maintain applicant’s files. Schedules and conducts pre-employment exams. Assist with coordination of the Employee Incentive Programs and Safety Committee. Responds to inquiries regarding Personnel policies, job openings, and applications.  Maintain necessary records, forms, and logs. Assist with development of employee training as assigned. Maintain financial records, reconcile cuff accounts, and process HR bills. Run monthly reports, as requested and create reports in HR software. Provide back up to reception and HR Clerk when needed. Other job related duties as assigned.

All new employees will serve a six-month probationary period to enable the General Manger to determine their suitability as a tribal employee. After the six-month probation the employee will be evaluated of his/her performance and at that time, it will be, decided if the employee is entitled to a regular employee status.

How to Apply

All applicants must submit a Tribal “Application for Employment Form”, found here:

Employment Application (PDF)
Apply Online

Applications must be received by the closing date of this announcement to receive consideration.

TO RECEIVE CREDIT FOR TRAINING OR EDUCATION, DOCUMENTATION MUST BE PROVIDED.

If applying for more than one position, separate applications will be required for each position.
The high school diploma/GED requirement will be waived for Tribal Elders

Send Applications To

Confederated Tribes of Siletz Indians
Attn: Human Resources Department
P.O. Box 549
Siletz, OR 97380

Fax number: 855-573-1032
Human Resources: 1-800-922-1399 ext. 1274
Website: www.ctsi.nsn.us
Email: hrdepartment@ctsi.nsn.us

Conditions of Employment

The selectee will be required to submit to a urinalysis to screen for illegal drug use before employment.

New employees are required to provide proof of COVID-19 vaccination prior to their first day of employment or submit a request for medical exemption to the Human Resource Manager, prior to starting employment.

May need to provide DMV Driver Record and proof of Automobile insurance.

The Tribe’s Indian Preference Policy will apply. Tribal government will not discriminate in selection because of race, creed, age, sex, color, national origin, physical handicap, marital status, politics, membership, and non-membership in an employee organization.