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Office Support Coordinator/Loan Administrator

Opening Date: September 29, 2021
Closing Date: October 14, 2021
Job Title: Office Support Coordinator/Loan Administrator
Salary/Wage: $41,267/yr – $51,792/yr
Location: Lincoln City, Oregon
Classification: Non-Exempt – Full Time
Job Posting Number: 202181

Introduction:

The Siletz Tribal Business Corporation’s (STBC) mission is to serve the Confederated Tribes of Siletz Indians by identifying, attracting and supporting business growth and employment activities. The Office Coordinator/Loan administrator will administer the Siletz Revolving Credit Program and provide accounting, office, and administrative support to the enterprises and properties.

Requirements:

High School Diploma or GED (Associate’s degree with course work in business or finance preferred), or equivalent experience in business or accounting activities. Two (2) years clerical experience. Two (2) years exposure working with/in general accounting cycle functions. Use ten-key and other office equipment. Read and understand financial reports. Occasionally work evenings and weekends. Outstanding communication and interpersonal skills. Excellent organization and time management skills. Multi-tasking aptitude. Proactive problem solver. Must also be able to work a flexible work schedule, including evenings, weekends and holidays. Must possess a valid driver’s license, and vehicle insurance. Must be sensitive to the diversity of Siletz and other Indian cultures. Knowledge of Siletz Tribal law, and other applicable business commercial laws and regulations, and of the benefits and limitations of Tribal sovereignty. General knowledge of Confederated Tribes of Siletz Indians’ culture and history.

Duties:

The Office Coordinator/Loan Administrator receives and documents client payments, including leases, rents, STRCP payments and other receivables. Obtain and maintain current certificates of insurance for all vendors performing labor at the property. Maintain vendor contact list for distribution to Property Management staff, building supervisors or engineers, if any. Send late fee, lease increase, and inspection notices. Accounting Duties: Performs Accounts Receivable. Reconciles daily POS RV sales and prepares report for recording in the accounting system. Prepares deposit paperwork and deposits at the financial institution. Photocopies check and bank deposit receipt for files. Create and code Accounts Payable check requests. Reviews check requests for accuracy and timeliness, obtains necessary signatures and sends to CTSI for processing. Schedules and obtains signatures for checks as necessary, and ensures they are mailed out promptly. Assists, as necessary, with year-end close and preparations for auditors. Reconciles petty cash monthly. Prepares and files Transient Tax reports for RV Parks. Coordinate with Accounting for any customer or vendor changes. Performs all aspects of Siletz Tribal Revolving Credit Program (STRCP) as Loan Administrator. Submits monthly credit file to Transunion; Obtains Transunion File for loan applicants; resolves disputes; Prepares loan documents to STRCP Board Meetings; processes loans after STRCP Board approval. Schedules and supports STRCP meetings, takes and prepares minutes for the STRCP Board. Maintains keys and restricts access to protected accounting and STRCP loan information. Office Administration: Coordinates office coverage for breaks, lunches and vacations. Prepares correspondence, copying, and faxing. Maintains Emergency Preparedness supplies. Assist with and/or prepares Emergency Preparedness monthly training. Maintains key bank inventory and restricts access to Reading Room and key banks. Controls access to the accounting vault and petty cash. Other: Backup to the Commercial Property Manager and the Assistant to the Commercial Property Manager. Assists management with general tasks. Maintains inventory for STBC, enterprises and properties. Maintains insurance with review and coordination of the Commercial Property Manager and/or CEO.

All new employees will serve a six-month probationary period to enable the General Manger to determine their suitability as a tribal employee. After the six-month probation the employee will be evaluated of his/her performance and at that time, it will be, decided if the employee is entitled to a regular employee status.

How to Apply

All applicants must submit a Tribal “Application for Employment Form”, found here: Employment Application
Applications must be received by the closing date of this announcement to receive consideration.

TO RECEIVE CREDIT FOR TRAINING OR EDUCATION, DOCUMENTATION MUST BE PROVIDED.

If applying for more than one position, separate applications will be required for each position.
The high school diploma/GED requirement will be waived for Tribal Elders

Send Applications To

Confederated Tribes of Siletz Indians
Attn: Human Resources Department
P.O. Box 549
Siletz, OR 97380

Fax number: 855-573-1032
Human Resources: 1-800-922-1399 ext. 1274
Website: www.ctsi.nsn.us
Email: hrdepartment@ctsi.nsn.us

Conditions of Employment

The selectee will be required to submit to a urinalysis to screen for illegal drug use before employment.

New employees are required to provide proof of COVID-19 vaccination prior to their first day of employment or submit a request for exemption to the Human Resource Manager, prior to starting employment.

May need to provide DMV Driver Record and proof of Automobile insurance.

The Tribe’s Indian Preference Policy will apply. Tribal government will not discriminate in selection because of race, creed, age, sex, color, national origin, physical handicap, marital status, politics, membership, and non-membership in an employee organization.